National 3 Peaks 2019 Terms & Conditions

The Challenge

The National 3 Peaks Challenge involves demanding, vigorous exercise. You will be expected to walk continuously for between 8-14 hours in mountainous areas, often over difficult terrain and in variable weather conditions.  The distance of the walk is approximately 23 miles. Participants are responsible for making sure they are prepared for the challenge by training and bringing the required kit and equipment.

General

Before registering for this event, you should be fit to participate and seek medical advice.  It is your responsibility to ensure that you are fit and able enough to take on the challenge.

Your safety is of paramount importance, so please ensure that you follow all safety instructions and training procedures when participating in the event.  We have taken all reasonable steps to eliminate the chance of injury but there is a certain minimal risk in every activity and you should withdraw from the event if you have any doubts. Nepal Youth Foundation UK (NYF UK) recognizes that climbing, hill walking and mountaineering are activities with a danger of personal injury or death. Participants in these activities should be aware of and accept these risks and be responsible for their own actions and involvement.

NYF UK, its employees, agents and volunteers accept no liability whatsoever to participants or spectators in respect of any loss, damage or personal injury which may be sustained in the course of this event other than personal injury (including death) caused by our negligence. Liability cannot be accepted for any damage, injury or loss arising from the negligence of participants (whether through failure to observe the rules of the event or otherwise).

We cannot guarantee that events will be completed within a set time. Circumstances not within our control may cause delays during events, which may result in the event exceeding any desired time limit.

Registering

Participation in this event is by pre-registration only. For health and safety reasons walk-ups on the day will not be permitted to take part.  All walkers must be registered and have paid their registration fee through the Nepal Youth Foundation UK website by midnight on Friday 15th February 2019.

We also do not accept substitutions on the day; only the person who registered for the event is able to use that place.

You must ensure that all personal information given by you to NYF UK in writing or otherwise is true and accurate.

Age Limits

You must be at least 16 years old to take part in the National 3 Peaks challenge and all under 18s must be accompanied by a parent/ legal guardian at all times.  Parents must decide if the event is appropriate for their child and seek additional information if necessary. We reserve the right to prohibit individuals from taking part, and will do so if participants under 18 do not have a parent/ legal guardian to walk with.

It is strict policy for these events that all under 18’s must be accompanied at all times by the parent/legal guardian responsible for them, therefore if the parent/ legal guardian retires from the event the young person/s would have to retire from the event too.

Training

The National 3 Peaks Challenge is a physically demanding event; climbing mountains is no easy task and requires a certain level of fitness and stamina best acquired through training. The training you complete before the event will make a big difference.

Kit list

We will provide an essential items kit list on our website. The essential items on the kit list are required for your safety. We will not let you take part if you are missing essential equipment.  If you are asked to make alternative arrangements any costs incurred will be borne by you.

Essential kit includes: walking boots, waterproof jacket and trousers, rucksack, warm weather kit (sunscreen, sun hat, sun glasses), cold weather kit (woolly hat, gloves, warm clothes), food and drink, mobile phone.

Timings

All walkers must be on time for pick ups and  event start, any late arrivals will not be permitted to take part. All information about timings will be hosted on the website.

Refunds

Registration fees cover the overheads of the event and help to guarantee participation on the day and will only be refundable if the event is cancelled due to adverse weather or other any other events outside our control (we will not be able to refund any travel arrangements which you have made independently, as our liability is restricted to payments made to us.)

Cancellations

In the event of a cancellation by you, registration costs are non-refundable and you may have to make a donation towards your fundraising total (depending on how close to the date.) 

We will monitor the weather along the route in advance of the challenge with help from our experienced guides.  Any decision to cancel the event, either beforehand or during the event, would be based on their expert advice. Should we be advised to cancel the event, all participants will be contacted. If we cancel the event participant registration fees will be eligible for a refund.

Should the event not meet the minimum number required to make the event viable NYF UK reserves the right to cancel with a full refund of monies paid thus far.  The minimum amount of walkers for the walk to proceed is 8 walkers and the maximum is 14 walkers.

Insurance

Our events include public liability and professional indemnity insurance. We strongly recommend that all participants take out travel insurance, with adequate cover for the events that they will be undertaking.

Costs and Payments

Registration is £75 per participant and is non-refundable. 

If choosing option 1 – ‘minimum sponsorship’ all participants are requested to raise £750 in sponsorship in aid of Nepal Youth Foundation UK.

If choosing option 2 ‘self -funder’, £325 must be paid eight weeks before the trip to secure your place. We request that additional fundraising is made in aid of Nepal Youth Foundation UK.

Photography and video

Photographs and videos may be taken of you during the event which may be used to publicise future NYF UK events and the work of the charity generally including on our website.  We will assume you are happy for us to use your images unless you tell us otherwise.

For under 18s, please inform us on the registration form whether you are happy for photos to be used.

Health and fitness

If your fitness is not commensurate with the requirement for your challenge, we reserve the right to end the activity early and you will be required to make alternative arrangements at your own expense.

You must inform us of any medical condition, injury or illness which you are suffering from, of any medication you are taking, or of any allergy which you have. We will provide a medical form which should be completed in full. Your disclosures will be handled in accordance with the Data Protection Act and only those event staff with a requirement to be aware of your responses will have access to the information.

For their own safety and that of those around them, persons apparently under the influence of alcohol or drugs will not be allowed to participate in activities. Additionally, if your behaviour becomes unacceptable at any point, you will be asked to make alternative arrangements at your own expense.

 

 

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